Virtual Assistant

We have an exciting dayshift opportunity available for a Virtual Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

The Role

As a Virtual Administration Assistant, this is to manage client suppliers in boxes and ensure all contractor invoices are processed accurately and efficiently. This role is key to maintaining financial accuracy and compliance across clients’ projects. The ideal candidate will have strong attention to detail, excellent communication skills, and experience with systems such as SimPRO or similar.

Key Responsibilities

• Monitor and manage supplier inboxes to ensure all incoming invoices are reviewed promptly.
• Review invoices for completeness and compliance, ensuring:
• All required client paperwork has been provided.
• The invoice is within the approved budget.
• The invoice includes an itemized breakdown of costs.
• Task approved invoices to the relevant State Manager for final review and approval.
• Maintain contractor compliance by ensuring all licenses, insurances, and other required documentation are kept up to date in SimPRO.
• Follow up with contractors for missing or expired documents.
• Support the operations team with general administrative duties as required.

Your Background

• Proven experience in an administrative, accounts, or compliance support role.
• Strong attention to detail and accuracy.
• Ability to manage multiple email inboxes and prioritize workflow effectively.
• Familiarity with SimPRO or similar job management systems (highly regarded).
• Basic understanding of invoicing, budgets, and contractor documentation.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office Suite and general computer literacy. 

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.