Executive Assistant

We have an exciting midshift opportunity available for an Executive Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment upon commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client
The client is an Italian-inspired brand of contemporary bathroom products, supplying merchants and bathroom retailers nationwide, as well as working with architects, property developers, and contractors to complete stunning residential projects. They have established a strong reputation across the industry for excellent customer service and distribution fulfilment. Additionally, they place a particular emphasis on product innovation, bringing modern and stylish designs to the bathroom market.

The Executive Assistant will be responsible for supporting the Leadership Team in implementing the company vision and business plan, managing reporting to the Board, and coordinating HR requirements. The objective of the role is to facilitate and coordinate the Leadership Team, enabling them to be more effective and spend less time on administrative tasks while ensuring high levels of communication between departments, with a primary focus on providing administrative and coordination support to the Sales Director.

Your Responsibilities

• Collaboration with the Leadership Team to ensure effective internal communications are taking place
• Electronic diary management for Leadership Team, arranging both proactive and reactive appointments in line with company needs and expectations
• Book travel and accommodation for staff and visitors when required
• Organise corporate hospitality, conferences, and events when necessary
• Provide company reports and prepare client, supplier, and staff presentations in a professional manner
• Prepare all documentation for weekly management meetings
• Prepare all documentation for effective Board meetings
• Take notes and type up minutes and action points
• Maintain filing systems for the Directors
• Ad-hoc project management – playing a coordination and follow-up role to ensure projects are delivered
• Liaise with HR consultants as and when necessary
• Support the Leadership Team with the coordination of information required for the effective recruitment of new staff
• Ensure all HR documentation is kept up to date and accessible, including but not limited to Job Descriptions, Appraisals, Letters to staff, and Company notices
• Provide administrative support to the Leadership Team, with a primary focus on assisting the Sales Director with reporting, scheduling, and coordination tasks

Your Background

• Minimum of 2 years of relevant experience as an Executive Assistant or in a similar administrative support role
• Excellent English communication skills, with clear and professional verbal and written communication
• Experience with HR systems or documentation management is helpful but not mandatory
• Professionalism, confidentiality, and loyalty
• A good level of computer literacy
• Strong organisational skills and the ability to multitask
• The ability to be proactive and use initiative
• A logical thinker with great attention to detail

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.