Administration

Human Resource Administrator

We have an exciting dayshift, Manila based opportunity available for a Human Resource Administrator. Work from home or office based – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

  • Highly competitive salary – paid weekly!
  • HMO enrollment on commencement
  • Additional HMO dependents are added each year of service
  • 20 vacation days per year; 7 sick days
  • Annual performance bonuses and incentives
  • Annual salary reviews and increases
  • Free cooked rice, snacks and hot drinks
  • Company polo shirts are provided
  • Fantastic bright and cheerful open-plan work environment
  • Prestigious clients and highly professional and friendly co-workers

Our Client

Our client is a leading innovator and trusted marketplace for digital Gift Cards. They released Australia’s first eGift Card App in December 2015 and were first to market with IOS and Android. The company currently comprises a team of over 50 professionals and that group is still growing not only in Australia, but also in the Philippines, UK and US. Their client portfolio includes major buy now pay later operators like Zip and Afterpay as well as corporates like QBE, HSBC, Coca-Cola Amatil, and the like.

What differentiates this client is their care for their people – they are truly one team no matter what continent that team may be. Their values are Give Openness, Give Greatness, Give Magic and Give a Damn and they are taking their growth plans to the next level by having their people at the center of all they do. And on top of this, they provide opportunities for professional learning and growth.

Your Responsibilities

In this role, you will work as part of a global HR team and is responsible for a broad range of administrative duties across the entire employee lifecycle as well as providing coordination support of information flows of people processes, programs and systems.

HR Operations Support

  • Coordinate and manage on-boarding and off-boarding processes for employees, contractors and temporary staff, including ensuring every employee file is set up and managed in line with the compliance requirements.
  • Prepare employment letters and other HR documents and correspondence.
  • Maintain and audit all HR records, files, registers and databases, as well as HR forms and templates in line with document and naming conventions.
  • Monitor and track completion of activities, such as compliance and probation reviews on the HRIS and undertake administration related to cyclical people activities such as performance and salary reviews. Send reminders and follow up with employees to ensure completion.
  • Support in managing leave in line with company policy including parental leave requests; monitoring and communicating excessive leave; and following up managers on pending leave in the HRIS.
  • Coordinate and manage employee variations and documents on the ATS system, including updating personal details on various HR systems (i.e. Employment Hero, Culture Amp) and organisational charts on Lucid, ensuring all changes are tracked and people files are updated.
  • Support with supplier questionnaires.
  • Supplying information for monthly Town Hall presentations, ensuring new starters and anniversaries are listed.
  • Accountable for data integrity of the HR change report

Rems & Benefits support

  • Raise PO’s and enter invoices for approval and payment in Workday related to HR providers.
  • Create and send employee recognition gift cards for new starters, birthdays and special events
  • Manage employee discount staff spend.
  • Add new starters and remove leavers on benefits platforms in the UK & US.

Talent, Learning & Diversity

  • Maintain the ATS and onboarding platform in respect of management of onboarding and adding and deleting users.
  • Support the Talent Acquisition Partners by posting jobs on various channels.
  • Facilitate compliance checks, working rights, references and background verifications as per outlined processes
  • Add new starters and remove leavers on our LMS Learning Platforms.
  • Manually adding and removing new starters/leavers in YuLife and Vitality programs

The above is not an exhaustive list of duties, and you will be expected to perform ad hoc duties and/or different tasks as necessitated within the HR Team and the overall business objectives of the company.

Your Background

  • 1-3 experience in general administration, reporting and document management, preferably within a Human Resources function.
  • Proven team-oriented approach to work, with demonstrated ability to work collaboratively and coordinate information flows within the team and with other business areas.
  • Experience using databases and Ideally familiarity with using HRIS Systems.
  • Effective communication skills, with exceptional writing capabilities.
  • Strong attention to detail and passion for delivering work to a high standard.
  • Strong organisational and time management skills including the ability to manage competing and/or changing priorities, and deliver to deadlines
  • Excellent analytical skills.
  • ‘Can do’ attitude.
  • Discretion and confidentiality in managing sensitive personal information

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate. Final job offer will be within the advertised range or higher.

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