Operations Assistant

We have an exciting dayshift opportunity available for an Operations Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment upon commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client   

In this position, you will be assigned to our client based in Australia, a progressive company that has significant involvement in the project requirements of Local Councils, Mining Companies, Government Authorities, and other general business enterprises across Western Australia. They provide professional service that adheres to all Main Roads WA and Australian standards.    

Your Responsibilities   

• Organize/Book Training, Medicals and classroom-based training/courses to ensure all candidates are compliant prior to mobilizing, ensuring employees complete all Inductions   

• Book accommodation and flights directly or via Client Portals on daily basis   

• Create and update employee files and maintain compliances in the company and Client systems   

• Maintain and update accommodation and training Register   

• Set up staff on different Client Portals for staff to complete Online Inductions   

• Submit site access requests through Client Portals   

• Prep zip folders to suit Project requirements in readiness to provide to clients   

• Keep relevant tickets current by alerting when expired to maintain document control   

• Collect all the necessary ID’s and Quals   

• Process those Quals cut and convert to PDF   

• Create an MIB Style Resume for the New Hire   

• Create the Employee Folders and save quals in respective folder in MIB Data Base   

• Once Folder is created and Quals are filed, update Support Team to begin on-boarding process   

• Will be trained on the Client systems in order to create profiles of New Hires in ERMS (BHP/Royhill), FMG, Ventia, RTIO etc.  

• Will be trained to do all the On-line induction on the various Client systems  

• Assist all New Hire/Existing Personnel that need help to complete their On-line Inductions   

• Other tasks (can attend to Flight bookings as assigned by Support Team)  

• Adhoc admin as directed by Managers  

• Comply with the Organization’s Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.     

Your Background   

• A Bachelor’s degree in Business or equivalent   

• Experience in office or administrative/operations role   

• Excellent English communication skills both written and verbal   

• Good attention to detail and organized   

• Proficient in Microsoft Applications (Word, Excel, PowerPoint)   

• Able to interact with a wide variety of professionals and diverse culture   

• Ability to work with less supervision and works well under pressure   

• Can start immediately   

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.